How to collect emails for sharing away, in GMail

a.k.a., for forwarding :)

Method 1: Forward under a common subject

• Define common subject for each email thread (ex., "FYI: Cyber magics").  Optionally assign label "++" to ease locating the mail thread later.
• Copy and paste into the thread's new reply and review appropriate recipients when send.

Method 2: Use label

Simply forward the email, and then assign label.  Here is recommendation: Tags for FYI & Forwarding.

Tagging: singular or plural?

Try renaming some tags to singular form.
- We started learning English from singular before plural.
- Uncountable nount and adjective are singular.
- Each post usually means singular (the post "is a" ...), in spite that we think of plural when find things.

However, it's never perfect. I'm still relunctant with GMail labels such as forums, markets, people talks.

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Also see:
http://keithdevens.com/weblog/archive/2004/Dec/24/SvP.tags

Importance field in shared worksheet

I'd rather use 'i?' instead of '!?'

Definition:

Important? (not equal urgent which is rather determined from 'Since' and 'Due' dates)
Value = A, B, C; +/- suffix can be optional.

This is derived from 7Habits concept. However, it looks not practical in sharing. Generally, people are familiar with priority to which urgency still dominates.

Rename label "void!"

Recently I defined this label in GMail to substitute LN miss/incomplete folder. Now change to "0!" (zero).

My bulleting

How I mark bullets in planner/lecture books.  "When type" is nothing by this time.  I try to match to appropriate-looking characters on keyboard -- just in case.

When type	When write	Use for
_	[_] square	to-do entry: needs later checking for progress/completion.
=	/\ normal triangle	milestone, scheduled-ahead event: may need checking
+	\/ revert triangle	incident, interruption
-	> right-arrow triangle	normal entry: doesn't need later reviewing.

Progress marking for to-do & milestone entries:

• . (dot) = Started: put at lower-left corner so that it can be / or X later.
• / = Done
• X = Aborted, canceled.  Also compare with '0' (zero).
• - (dash) = Skipped: neither action nor decision yet.
• \ = Moved to another tracking system
• ^ (north-east arrow when write) = Forwarded/postponed: same system (such as another page)

My hashtags

• SOM = same-old/so-often/still-ongoing mistake(s)/mistaking/misunderstanding -- complementary to FAQ
• FFA = frequently-forgotten answer(s) -- complementary to FAQ
  
• down = system-down incident
• mailed = already (e)mailed.  Same idea as Yammer's #joined.

My Gmail SuperStars

1. yellow-star:  Normal, default -- it is Gmail native flag.
2. green-check:  What has been done, replied, responded. Normally when a topic is routine, scheduled, or followed up.
• Another implication is to indicate mail which I expect for replying, and when it comes back then it's my turn to review: i.e., this icon indicates "what I'm waiting for" -- mail that needs reviewing (and may even expect my next action!).
3. blue-info:  Specific information -- require some further attention/action.
4. purple-question:  Need further discussion, finding-out.
5. orange-guillemet:  To delegate/assign to someone else.
6. red-bang: ATTENTION, IMPORTANT

Associated implication (normally in multiple inboxes or quick links)

• 'Reports & info' =  l:.report OR has:green-check OR has:blue-info
  
• 'Reports? (inbox)' = in:inbox subject:(report OR status) OR has:green-check
• ...
  

Others that I don't use

• Other stars (red, orange, green, blue, purple): Let be simple, one star is enough. These colours are also redundant with others.
• yellow-bang: default star is already yellow.

My mail tags/folders

friends2
9/23) = friend friend = friend's friend: friend of friend.
For social-networking catagorisation.

ROM
9/25) Review of operation/management
Others in consideration
- MOR, MORe: management/operation review
- MM: management memo

run (.run)
10/1) From classic computing term. This is because using "done/end" is not practical in Gmail: an already done/end mail can be later replied and then returned to Inbox (and not done/end yet) again. Note that "run" is also the past-participle of same "run": i.e., no matter it is returned/restarted, it was run anyway :)

GMail labels

Facts found

1. Symbol characters can be used except caret (^).
2. ?(to verify)? Cannot prefix label with slash (/), dash (-).
   
3. System can look up word after blank, period (.) and comma (,): i.e., can look for ".abcde" or "grp: abcde" when type "ab".
   

My tactical labels

Label	Description
_	my team: i.e., "under-line"
&+	my (selected) peer coworkers and higher.
...2	"... too": i.e., also or secondary.
fyi2/fwd2	FYI too / Forward too, or "for your information to forward too".
₠	Actually it is "Euro-currency sign", but I'd rather use it for "calendar/event".
%	my colleagues (we have some mutual benefits)
*%	highlights and/or measurement (somewhat beyond just ".report")

Other label names

• delete2
• report2, notify2
• OoO/away (out of office)
•